Morgan County Library

Board of Trustees

Jul. 14, 2022

Present: Kathy Jones, Stacey Embry, Mary Jo Jackson, Curtis Cunningham, Ann Brinson, Lena Menning

Absent: None.

Call to Order: The meeting was called to order by Mary Jo Jackson at 5:15 p.m. It was held at 600 N. Hunter, Versailles, MO 65084.

Public Comments: None.

Minutes of the June 9, 2022 meeting: Kathy moved and Curtis seconded that the minutes be approved.  The motion passed.

Vouchers/Financial:  Current balance as of June 30, $351,740.22.  There were no questions about the vouchers statement. Kathy moved and Curtis seconded that the report be approved. The motion passed. 

Curtis had a question about a line item on the budget report that was clarified by both Stacey and the board. Discussion about financial investments was continued from last month, but no decisions were made. 

Directors’ Report

Circulation report:  As expected, overall circulation of both print and electronic resources for all ages increased in the past month, likely due to the Summer Reading Program. Other programming events included a poolside Story Time for children as well as day care and nursing home outreach events.

SRP update/staff & STEM Kits: There has been “good attendance” at the Wednesday Story Time, with a total of 485 participants so far. Children ages Preschool through 18 years old have enjoyed ocean-themed crafts, stories, and guest readers, including author/illustrator, Kevin Sherry. The program continues through July 27.

Staff continues to carefully examine and weed the library’s collection in order to make room for newly cataloged materials that were recently purchased with grant money (i.e.- SRP books, STEM Kits, etc.).

Erik Rottmann will replace Kelly Rottmann as the Recording Secretary, beginning in August.

                Cameras: Three new cameras will be installed by Tiger Security in the Children’s Room, Community Room, and at the Circulation Desk area.

                State Funding: The State Librarian announced that funding allocated to libraries remains in the budget, and this includes a $1 million dollar increase in State Aid. REAL Funding (MOREnet) and Athletes and Entertainers funds will also continue to support library budgets. Athletes and Entertainers will increase to $3,250,000 from $800,000 for the previous year. 

                Updated Goals Calendar: Many goals outlined on the calendar have been met (i.e.- Reading Challenges, Book Boxes, and Farmer’s Market). Some additional goals Stacey hopes to fulfill include writing a Technology Grant for three new computers, purchasing sensory end caps, and hosting a trivia night.

Old Business

Privacy policy/Review Confidential Information policy: Stacey reported that information regarding the privacy of library circulation records is already included in the Information Pertaining to Employees and Confidential Information Pertaining to Patrons policies, so she is going to “tweak them” and get rid of the separate Privacy of Library Circulation Records policy.

Photo/video policy: The First Amendment as it pertains to public libraries was briefly discussed. The library board and Stacey decided they will not have permission forms, nor will they worry about making this policy. Library Staff will review training on First Amendment.

Strategic Plan: Stacey continues to update and fine-tune the Table of Dates for Building, Services, Community, and Financial goals outlined on this chart.

Finances/state statutes: Stacey briefly explained state statutes regarding library finances. Mary Jo raised the question of looking into investing in I-Bonds as part of this discussion.

New Business

                New board member/officers: Lena Menning was introduced and welcomed as the newest board member. Curtis moved that the slate of officers be approved by acclamation, and Kathy seconded this. The motion passed.

                Review Solicitation and Distribution/Conference Attendance: Both were reviewed and nothing was changed.

                Friends: A $9,000.00 check was received from the newly disbanded group, Habitat for Humanity. The group is still waiting on getting concrete poured for the pavilion sidewalk.

SLL (Stover Lending Library) decision: The board and Stacey agreed to “let it go” and find out from the company what the next step is in order to make this happen. Ideally, the vending machine could be repurposed to become a “Little Free Library.”

Kathy moved to adjourn the meeting at 6:22 p.m. and Ann seconded this. The motion passed. The next meeting will be Aug. 11, 2022 at 5:15 p.m.

________________________________                 ______________________________

              Mary Jo Jackson, President                                          Ann Brinson, Secretary

These minutes approved as:____________________ on________________