Morgan County Library

Board of Trustees

Apr. 14, 2022

Present: Kathy Jones, Stacey Embry, Ann Brinson, Curtis Cunningham

Absent: Mary Jo Jackson, Brenda Steffens

Call to Order: The meeting was called to order by Curtis Cunningham at 5:16 p.m. It was held at 600 N. Hunter, Versailles, MO 65084.

Public Comments: A thank you note from the library staff was read aloud.

Minutes of the Feb. 10, 2022 and March 12, 2022 meetings: An adjustment in the time of adjournment for the March meeting was made. Ann moved and Kathy seconded that the minutes be approved.  The motion passed.

Vouchers/Financial:  As of Mar. 31, 2022, the ending cash balance for the General Fund was $438,356.78. There were a few questions regarding specific line items that Stacey clarified.  Kathy moved and Ann seconded that the report be approved. The motion passed.

Directors’ Report

Circulation report:   Checkout of library materials and database usage remains constant when compared with previous months. Children’s storytime attendance continues to increase, and plans for Summer Reading Program beginning in June are in full swing.

Annual report: This was explained, and the public can view the report online.

                PLA conference:  Some of the highlights Stacey shared with the board from this conference included sessions specific to strategic planning for small libraries and the possibility of using volunteers for library material home delivery service within the community.

                End caps & sensory end caps information: Pictures of end caps Stacey plans to purchase with donated funds were shown to the board.

                Story walk information: This is still in the “brainstorming phase,” and some ideas for getting various groups within the community to help with this project were briefly discussed.   

Old Business

                Evergreen: There was brief discussion regarding switching to this new ILS system before Kathy made the motion for members to sign and adopt the Memorandum of Understanding on or before the next scheduled board meeting. Ann seconded this motion, and the motion passed.

                Imagination Library: Curtis reported there has been good feedback from the community. He also reported that all paperwork is in and awaiting approval in order to get the program officially underway.

New Business

                Friends:  Plans are being finalized for the upcoming book sale April 28-30. The next meeting is scheduled to be at the library on April 23.

                Review current stage of Strategic Plan: The board needs to continue to “sit and think about” how to make the table of dates look “less heavy.”

Kathy made a motion to adjourn the meeting at 6:16 p.m. and Ann seconded this. The motion passed. The next meeting will be May 12, 2022 at 5:15 p.m.

________________________________                                                 ______________________________

               Mary Jo Jackson, President                                                                         Ann Brinson, Secretary

These minutes approved as:____________________ on________________